Face Painting Business Resources – Financial Spreadsheets
Last week's Time Sheet resource live event proved to be very popular! We discussed the importance of getting your 'business' head on, and how time sheets can help you to get organised. We packed so much into around 50 minutes, it really is worth checking out the Live video on our group so you can join in with the discussion! If you didn't get the first resource you can find it here>>> https://www.thefacepaintingshop.com/face%20paint%20supplys/resource_business_series
This weeks resource is the super important financial spreadsheet! I have created a very simple, easy to use spreadsheet that will allow you to track your income and expenditure. It will also work out your net profit so you have that figure handy when self assessment time rolls around!
In the next live video, I will be going through this sheet with you, and giving you some useful advice on keeping your accounts up to date. We will discuss what counts as business expenses, why you should opt into National Insurance contributions, how to pay yourself a wage and why charting your net profit over time is important to your business' future!
There will be no need to get stressed out when tax return time comes around every year as you will have everything set out in an easy to follow format! All of the hard work has been done for you, all you have to do is download the spreadsheet, show up to the live events on our Facebook Group (https://goo.gl/C2gZaS) and ask questions if you are unsure about anything. The rest is a matter of filling in the blank spaces as you go along! Simple!
As the series continues, we hope we can help you to take your business to the next level! We want you to know your worth, and help you to help us in raising the bar across the whole industry!
You can open the documents provided with Open Office (free software that you can download!), Microsoft Excel or even via Google Drive!
Download the latest resource spreadsheet here:
In Open Office Format: https://goo.gl/0c4LEu
In Microsfot Excel Format: https://goo.gl/Q4eUbN
Join me TONIGHT at 8pm GMT exclusively in this group for the first of the live vids/presentations in our business series! Even if you aren't planning on using the first of these sheets, I would love to get to know you from the outset, as I'm sure there is something in this series for everyone. (Get the first sheet here>> http://eepurl.com/cHpHED
You can joing our Facebook Group here > https://www.facebook.com/groups/927565127253696/
In this first video I will be giving an intro and info on future resources as well as guiding you through the spreadsheet we have already released. Have a click through your resource sheets before the event, and jot down any questions you have ready to be answered tonight.
If you have face painting friends who you think would benefit from this series - invite them along and we'll get them added to the group!
SEE YOU THEN!
Business Resources for Face Painters Introduction – the blog you've all been waiting for!
You have spent a small fortune on the best quality products. You have spent countless hours improving your skills, getting your name out there, and painting on the job. You keep your kit clean, turn up on time and maintain high levels of good customer service. For all intents and purposes you are a truly professional face painter. Here comes the but...
How much time do you spend keeping your paperwork in order?
You are not 'just' a face painter (so please, never listen to anyone who says that to you, including other painters!) You are a business owner. You are self employed with all that that implies: particularly the ball and chain of filing your self assessments.
What if there was a way to simplify it all? To make you accountable for all of the extra 'unseen' time you put in to your business and help you adjust your pricing to fairly reflect this?
Well, you are in luck! I have created a series of resources specifically catered for face painters that will help you to get your business organised and well prepared for any audits, tax filing, personal reviews and future projections. They will be released one at a time through this new series of business blogs here on The Face Painting Shop website!
What are the benefits of good record keeping?
I'll leave it there as I'm sure you get the picture and are keen to crack on with the first face painters resource document!
What software do I need to use this document?
Spreadsheets will be provided in Open Office Calc format and Microsoft Excel. Open Office is FREE software that anybody can download onto their computers. It is easy to use and my preferred software for this type of work. There is also no reason why you shouldn't be able to open these files in google docs.
What resources will be provided in the series?
The main spreadsheets that will save your life are as follows:
The business blog series will likely be on going and organic based on responses.
Please give us feedback on this series!
If this is something you find useful, or there are things you don't understand, please let us know! I am more than happy to do some Live Q&A sessions in our Facebook group to walk you through each of the resources and answer any questions you may have, but I need to know if this is something you want, first!
It have taken me a very long time to manually enter every single bit of info and formulas into these sheets so you don't have to. Although I don't feel like I should have to say it: please respect this further by crediting the work if you pass it on, and not circulating it yourself for a profit. Copyright belongs to Rachel (Geordie Face Painter), and has been shared for the benefit of the face and body painting industry .
Without further ado, your first Face Painter Resource is now available!
The first spreadsheet is the all important Time Sheet! Get into the habit of entering any hours relating to the running of your business. You will find a lot of useful information to help you get started with organising your business setup and records!
Download Time Sheet in Open Office Format: https://goo.gl/JN86s1
Download Time Sheet in Microsoft Excel Format: https://goo.gl/mfEk5r
Download Open Office: https://goo.gl/DlMD81
Join Our Facebook Group Here > https://www.facebook.com/groups/927565127253696/
Rachel's website: www.geordiefacepainter.com
The importance of keeping your face painting kit clean
When you first start off in the world of face and body painting, you tend to be pulled in to all of the amazing colours and rainbow cakes, the fabulous brushes and incredible artists. Good kit hygiene is rarely the first thing that comes to mind for anyone. Nevertheless, it is a topic that should be at the forefront for ANY professional painter, aspiring or otherwise. This is not something you suddenly stop doing once you get 'amazing', but something that will ensure safety, and will actually make setting up and working easier than ever before.
It is a good idea to research how to properly clean and maintain your kit as soon as possible, so that you can get into a routine that works for you! You will find that by sticking to this routine, you have more motivation than before to open your kit! There is no bigger turn off in face painting than seeing a dirty kit.
The professionalism you show by maintaining a sparkling kit will also impress your clients, as well as reduce any cross contamination with the germs kids like to pass around.
How often should I clean my face painting kit?
So now that we've looked at some of the benefits of proper kit maintenance and good hygeine, let's get into the practicalities of actually cleaning your kit!
The first thing to note is that if you clean as you go along, on the job, then you will be able to reduce cleaning time at home dramatically for routine cleans. A routine clean is the one you do after each and every use. A wipe down for basic hygiene and presentation maintenance.
A deep clean is where you leave absolutely no paint pot unturned – you clean your containers, your paints, your brushes, your sponges, your case, EVERYTHING, until it sparkles like new. Then, just for good measure you sanitize it all! You should aim to do a deep clean at least once a month if you are busy, although there is no limit if you really want to do a deep clean every time!
How to clean a face painting kit
There are different products available to clean your different equipment, but really you don't need anything fancy – mostly a bit of elbow grease and patience!
A good brush cleaner is the one product I would recommend always keeping in your kit. Brush soaps are specifically designed to work all of the paint out of your brushes, and also help to maintain the shape. A brush egg can help this process as the grooves allow you to split the bristles and get a thorough clean. If you have a traditional artist water pot you will notice that you have grooves at the bottom that are used for this purpose, as well.
If you do have issues with your brushes splaying, dip only the bristles (not the metal) in boiling water for a few seconds and reshape.
It is perfectly safe to wash sponges in the washing machine. A 90 degree wash will kill any germs with no problems. You can also wash sponges by hand with a little gentle soap and hot water, this is more time consuming but is a matter of personal preference. It is a good idea to have a LOT of sponges in any case, so that you still have some fresh sponges when your others are washing and drying.
You can clean your paints by going over them with a damp sponge. Mixing colours often happens when double dipping for flowers, but it can look messy. For the sake of keeping up appearances it is best to quickly wipe these mixes away as they happen – for example with a baby wipe on the job. Even if your colours have not been mixed, it is a good idea to lightly clean the top of your paints for both presentation and good hygiene.
Face painting hard cases don't need any special products to clean, but if your case is textured and you have trouble getting paint off, try an abrasive such as Cif. Remember to rinse it off thoroughly afterwards to avoid the residue getting on your other equipment! This will also work for stains on Training, Tried and Tested boards.
On the job face painting kit hygiene
You can half your routine cleaning time by taking an extra second on the job to just wipe away spills and paint splatters from casing. Obviously, brushes will always need deep cleaned at home after every single job, but you can make it easier by having plenty of fresh water available for rinsing on the job.
The 3 pot water system is where you have one pot for getting the worst of the paint off, another for further rinsing, and one pot for clean water. I usually have my 3 hole artist water well, and then my Rinse Well for continuous fresh water for dipping. This tends to last me a standard 2 hour party with no problems! For longer events, it is a good idea to take along a bucket to have under your table, as well as a large bottle of clean water so that you can change regularly. It really is worth taking the 20 seconds or so to ensure you do this. Nothing is more off-putting to potential clients than a filthy kit, and professionals should always try to maintain the highest standards of hygiene – it is what sets us apart from amateurs.
Isopropyl Alcohol or IPA is a further measure you can take to fully sanitize your kit. A light spritz over everything may give you extra peace of mind.
I would recommend keeping a good hand sanitizer to hand as well. It is a germ battleground where events with lots of kids are concerned and so much bacteria is actually passed along through the hands. Protect yourself and others by rubbing some sanitizer gel on your hands before gigs.
Signs can also be a useful tool in your arsenal. As we know, many kids, and sometimes even adults, cannot resist poking their fingers into our beautiful clean paints! Goodness knows what they are hoping to find, but a nice clear sign which says 'DO NOT TOUCH' helps to draw a boundary that was invisible before. No dirty fingers in our paints thank you!
If in doubt – ask!
There are always experienced face painters available to answer your questions on our Tips, Tricks and Questions Facebook group. If you have any questions at all, feel free to join us there!
I hope that you have found this post helpful! You may find it takes a little trial and error to find a routine that works for you. However, you are already on the road to raising face painting standards everywhere!
The Face Painting Shop are recruiting -
We are looking for someone to join our friendly and fast paced team
SPECIFICATION: To always deliver a personal, friendly service, smiling, greeting and making eye contact with every customer. Ensure that the premises are clean & tidy at all times. Assist with the Visual Merchandising of the store & maintenance of displays. Effectively maintain best practice within the stockroom to ensure that all stock is line with company guidelines. Deal with customer enquiries professionally & effectively. Help with the online orders from our website. Work as an active member of the team, supporting colleagues in all tasks.
REQUIREMENTS----- Strong communication skills and ability to participate as a key team member.
A high standard of personal attendance and punctuality.
You must be able to find your way around a computer
The ability to multitask and work at a pace. No visible tattoos
YOU MUST NOT HAVE RESTRICTIONS ON WHAT DAYS YOU CAN WORK.
This role is unsuitable for any persons ever having back or knee problems
Job Type: Part-time
Please email your CV and covering letter to - email@example.com (NO TELEPHONE CALLS PLEASE)
Christmas Opening Hours (Orders will still be processed via Royal Mail up until the 31/12/16
no orders processed from 1-1-17 - 9-1-17
We were very honoured to be part of the Essex County Wide Awards that were held on Friday 1nd December at the Crown Plaza Resort in Colchester, Nathalie was up for the award of Best Business Woman Of the Year and we are pleased to announce that she won. Orsett Hall was the sponsors and Andrea Ince who is the marketing manager at Orsett Hall was the judge. Andrea said "The standard of entry in this category was extremely high as you would expect in a County Wide Awards. All of the Finalists should be very proud of what they have achieved with each of them having to overcome obstacles on the way in one form or another. Being a Business Owner is not always easy but with determination and focus each of the Finalists have successful businesses which are still growing.’
It was a fantastic night for the entire team at The Face Painting Shop, it’s wonderful to have all our hard work recognised and was the icing on the cake to an amazing 2016 for us.
Andrea Ince - http://www.incepr.co.uk/index.php/about-ince-pr
Orsett Hall -http://www.orsetthall.co.uk/
Essex Business Awards - http://www.essexbusinessawards.co.uk/
Christmas Festive Fairy Face Painting Tutorial Instructions and Product List
Use some global glitter gel at the hairline.
Add some stars on top for a magical effect.
Sponge on some fairy wings in Global Pearl Green.
The double wing shape is very flattering.
Use a brown tone and a small round brush to create some
twigs on both sides below the eyes.
Using a rake brush, and a darker green paint, brush
on some easy Yew leaves along each of the twigs.
Use a colour of your choice to outline the fairy.
The simpler the outline, the better to save on time!
Use Pearl Merlot and a round brush to outline the fairy wings.
Remember to always lead each line towards the same focal point.
In the same colour, add some embellishments to tie it all in.
Then, colour the fairy's dress in. I like to stick to the colour scheme,
but feel free to switch it up!
Give your fairy a friendly face - closed eyes are easy
to do with a simple line and some lashes!
Optional - but worth it! Liquid bling makes a huge difference
to every face painting design!
As a final touch you can paint the lips in a colour of your
(or your customer's) choice!
Voila! A fast, but effective festive fairy face paint design!
Global Gold Glitter Gel: https://goo.gl/2snvbz
Gold Chunky Glitter: https://goo.gl/br9evy
Gold Glitter Stars: https://goo.gl/560m8t
Practice Face Boards: https://goo.gl/IyByqF
The Face Painting Shop Brushes: https://goo.gl/PNhnYE
Global Pearl Merlot: https://goo.gl/7CZJbu
Global Pearl Green: https://goo.gl/7n7n5h
Artist Rachel's Links:
How to get your face painting mojo back!
Loss of mojo is a very common epidemic among face painters, trust me! It's estimated we lose around 150 face painters per year to this crippling disease. Ok, I'm joking. But seriously, if you're experiencing mojo loss, just know, you're not alone! If you've yet to experience this, get this blog in your bookmarks for future reference – you know, just in case!
Common symptoms include: wanting to hide away from the world, assessing every single paint stroke of your own work as rubbish, feeling like you've hit a plateau, and seriously considering selling all of your equipment!
Before you rush off to the selling sites, try some of the tips below to reignite that spark you had when all of this was shiny and new. There's just one catch: you have to really push yourself to TRY. I know that your first instinct will be to look at each item and go: “meh”. After the “meh” comes the “doing”. Just have a go, you will be glad you did!
Take a break and do something different
Sometimes we all need a holiday! Even if we're not actually going anywhere ;)
So, when you've finished your gigs for the week, pack away your stuff and do something else! Whatever you do to unwind, whether that's watching bad TV, going out for a nice walk to clear the air, or knitting! Choose an activity that you know will completely take your mind off your work. You may be surprised to find that when you come back to it, you are seeing everything in a new light.
If this doesn't quite do the trick...read on!
Organise your face painting kit
After you've had a bit of a breather, it's time to go hands on once again! The last thing you might be interested in doing is organising your kit, but I guarantee that this will go a long way to helping you get your mojo back. The worst part is always motivating yourself to do it, but then you often will find yourself enjoying the process. Give your kit a thorough going over. Sort out your brushes in order of size, figure out if anything has seen its day and if so, throw it away! Deep clean EVERYTHING. By the end of this exercise, you will get that deep sense of satisfaction that can go both ways. Either you will be raring to paint again with your shiny new kit, or you will be reluctant to mess it all up again! If the second one is you, let's see what we can do to encourage you to pick up the paintbrush again..
Look at old photos of your work and create collages to compare to your most recent work. You may be surprised at just how much progress you have made. If there are some photos that seem like you haven't made much progress at all write it down! Having areas to improve is always a good thing, especially if you can identify and face these head on as it gives you something to aim for. This exercise helps you to see your strengths and weaknesses, but mainly serves to show you that every bit of progress matters! Don't throw in the towel just yet, imagine where you could be a year from now if you get back on the horse!
Also check out the profiles of some of the more well known artists. Don't compare yourself to them, but instead look for those comparison posts they often throw up of their own work! It goes to show that we all start somewhere, and EVERYONE can acheieve a high standard with perseverence. Remember you can only compare yourself to the person you were yesterday. There is only one YOU in the world, make it count.
Look into time management
Sometimes it can be helpful when dealing with lack of motivation to paint to figure out what has caused it in the first place. Often, it will be a build up over time, but one day it just steps over your limit. When I've experienced this in the past, it has boiled down to poor time management. Feeling 'switched on' all the time, feeling like you HAVE to answer emails at all hours of the day and night, can eventually take its toll on you.
Trying to keep up with latest trends, and posting on social media can start to feel overwhelming. Once you miss one day, it starts to build up and you feel like you will never catch up again. Remember though, it is YOU who has placed these arbitrary expectations on yourself. Perhaps you were a little unrealistic about your ability to commit to being a 24/7 face painting business owner extraordinaire and guess what? Thats OK! We live and learn.
Perhaps it's time to redefine your boundaries and set yourself specific hours of business. You can now set automatic responses on your business page when you are 'away', so you can reassure your potential clients that you will get back to them, and you can stop checking your messages every 5 minutes. Decide which days you can genuinely commit to posting new photos, or entering receipt details into a spreadsheet, or even which day you will take off and refuse to even LOOK at work. From this, establish a pattern that you can stick to and don't deviate. As humans, we respond well to routines – give it a go and see what a difference it can make to your stress levels and how it can help you get your painting mojo back!
Create a vision board
Create a year ahead projection – where do you want to be a year from now? What baby steps do you need to take to get there? Break it down! Often we compare ourselves to others and don't realise that we are on our own incomparable journeys. It can be disheartening when everyone around you seems to be storming off ahead while you feel stuck but it's important to know that almost every painter experiences this at some point in their journey. This too shall pass! If you are feeling overwhelmed and like you will never reach your goals, my advice is to zoom right in. Keep the bigger picture in mind but only focus on the next step, and then the next one. Before you know it, the next step will have you creating a whole new goal as you achieve your milestone. This exercise will help you to see that it is ALL doable. Nothing is impossible.
Don't suffer in silence!
Sometimes just telling someone how you are feeling can help to lift the weight off your shoulders. Share your experience with other painters and you may be surprised how many are also feeling the hump! Not that we'd wish this on anyone, but knowing you're not alone can be very reassuring and help you to see that it's definitely something you can overcome.
Also, making time for friends and family is especially important as being self employed can be a lonely affair. Social isolation is one thing sure to upset your face painting mojo. Make time for yourself and you'll find it goes a long way to keeping you in a happier frame of mind for your creative work.
We hope these suggestions can help you painters who are just not quite feeling it right now. If you can identify with some of the things in this blog post, then take it from me, it will pass as long as you just give some of these ideas a go!
If you have your own methods of regaining your creative spark, please share with us in the comments!